How to plan the perfect wedding: a checklist to prepare your wedding in few steps 

When you decide to get married in Italy, there are so many things to think about that it’s quite hard to recognize where to start to organize a perfect wedding.

Quite often friends and relatives love to help you with suggestions, ideas and many aspects need to be considered for most technical  and logistic , but also emotional matters in order to organize a perfect wedding.

It’s up to you to decide  how much every single detail is important and the quantity of energy you want to invest in it or you can always ask the assistance of a wedding planner who will avoid you loosing your time especially for the first selection of the vendors, give you technical and professional advice for the setting and the organization and resolve all the daily problem could be happening from the planning up to the wedding day.

Here some tips by Simonetta Pollera, Italian Wedding Planner.

All the documents you need for a perfect wedding

For an Italian civil wedding ceremony it is very important to know all the documents you may need. Ask in your town Hall or in the religious community where you belong and start asap to collect all the documents and resolve the paperwork you may need. If you are going to be married abroad, ask at the nearest Embassy of that country what documents they ask for a Civil wedding in that country.

The right budget for a perfect wedding

You can dream of the perfect wedding but if during the organization the budget starts to go over breaking point at the end we’ll be only a very stressful event. So if you want to keep the target of your budget it’s very important to decide which are the aspects you care most about and where  eventually you can save money.

Where, how, when

First of all you need to choose any of the wedding venues in Italy as you desire; when the location has been chosen, the event starts to have its own personality.

Indoor/outdoor  – Day/night; just one place for the ceremony and the banqueting or two. Depending on the time and the setting you already start to define the scenography and the style of your wedding (See also our insights about wedding venues in Rome, wedding venues in Tuscany, wedding venues in Umbria, or wedding in Cortona ).

Are you planning a religious, a civil or simply a symbolic ceremony?

The banqueting: you can choose a rich aperitif or a seated lunch/dinner. An intimate or fancy event? If the budget is limited there is an important decision to make between the quantity of the guests or the quality you are going to offer.

Main theme

To create an harmonic and unique event it is highly recommended to have a theme that will follow all the moments of the day. It could be a color, a flower, an element that the couple particularly care for.

Choose the vendors

And with them, using their experience, design the best solution for your unique wedding.

For the setting of the ceremony and the banqueting time you need to contact the florist,  just  in case of outdoor event a supplier for renting marquees. It is also important to consider lights and music and their location during every single moment of the event. Start to think about the playlist that could be the perfect soundtrack  for the three moments Ceremony, banqueting and eventually dancing time.

With the catering agency you should choose the menu, the cake and the favorite mise en place, with the table setting and decoration.

Meanwhile in accordance with the style of the event the couple needs to choose the wedding dress with the accessories such as shoes, underwear, jewelry, bouquet and boutonniere. Hair style has to be in accordance with the dress and the style of the bride.

If the wedding will be out of your normal residence it is important to offer some options for your guests of locations where to stay during these days.


It is another important element of the organisation of a perfect wedding.

You need  to inform your guests regarding the date and the location  with a formal invitation bespoke design or in a faster way via the internet as many people are starting to do. Place seats, menu, tableau and favours need to be planned. The photographer and the video maker will keep safe your memories regarding this day, so it’s definitely an important choice.


Depending on the situation, renting a car could be a priority  service for transportation necessities for the guests or just a decorative effect for the couple.

Other services you may need are a babysitter and animation for the little guests or fireworks or Chinese lanterns for a scenographic cutting cake moment.

Our staff, “Intimate Italian Weddings“, is available for any suggestion. Contact us

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